This article will inform you of the use of the respondent tab within the personal invitation scheduler.
Assuming you have created an import that you used in sending the scheduler, this tab easily lets you keep track of the status of the questionnaires that you sent to your respondents.
If you open up the respondent tab, you will be presented with an overview just like the data view list in the corresponding data garden project. They represent the different definitions and the data that has been collected for each record. In this view you can perform actions on that data.
You can filter the information by clicking the little arrows beside every definition. You will be offered options to sort the data in (reversed) alphabetized order or look for individual search entries.
Once you’ve found the record you’ve been looking for, you can proceed by selecting the checkbox in front of the record and perform an action on that data. Because this list can be quite extensive, we also notify you of the number of records you have selected and how many records there are in total.
Clicking the actions button will unfold a dropdown that presents you with a number of option that you can perform on the selected data:
Resend Mail – allows you to resend a separate email invitation to the respondent that is linked to the record you selected
Resend Reminder – allows you to resend a separate reminder to the respondent that is linked to the record you selected
Change status – allows you to change the status of the questionnaire between new, active and completed. This may come in handy if you wish to manually put an active questionnaire to completed for instance.
Add to blacklist – puts the email address of the respondent that is linked to the selected record on the blacklist. That respondent will no longer be approached to participate in the survey.
Export to Excel – creates an export of all the gathered data in xlsx format and delivers it to your downloads folder.
Again, this creen can also be found in your Project Dataview list in the Datagarden, but it's usefull to gain access to this information from multiple locations